How do I post an RFP on CharityVillage?

This tutorial explains the steps for posting a Request for Proposal (RFP) on the CharityVillage website, along with some best practices to help you receive the highest number of feasible submissions and to increase equity and transparency for all potential submissions. 

Step 1:
To post an RFP on the CharityVillage website, you will need to login to your CharityVillage employer account here. If you don’t have an account, not to worry. Click here to sign up – it’s free and it will take you less than 30 seconds to create one.

Step 2: Once you are logged into your employer account, select Post a Job/Volunteer Listing from the left-hand side of your dashboard. You will then be directed to the posting form where you select Nonprofit Job Posting as your posting type.

If you would like your RFP to be posted to the top of the search results for the time it is live on our site and increase your chances of receiving the highest number of submissions, we recommend that you select the optional feature: Job Boost.

Step 3:
Fill in the required fields on the form marked with an asterix (*). Generally, RFPs are posted for approximately three weeks. Question period usually ends a week prior to the deadline for submissions.

For the following fields, you will need to:

Job Title:
Assign a title to your RFP. We recommend adding, “Request for Proposal”, or “RFP” at the beginning of the title and then the description.

For example, Request for Proposals: Communications Strategy and Plan

Job Type:
Select the box that reads, Request for Proposal

Job Category: Select Consulting (as one of the job categories)

Job Description and Budget: We recommended that you upload a PDF document to keep formatting consistent and include a budget in your RFP document to increase equity and transparency.

The following headings are commonly included in an RFP:

  • Summary/Context/Purpose/Introduction
  • Background/About Organization
  • Scope of Work/Scope of Service
  • Deliverables
  • Timelines
  • Budget/Compensation
  • Selection Criteria/Evaluation Criteria
  • Question and Clarification Period
  • How to Apply/Proposal Submission Process/Response Requirements
  • Additional Information (DEI, AODA, Land Acknowledgment) *‘/’ denotes alternative wording

Should you need help posting your RFP on CharityVillage or have questions, please email or contact us at 1-800-610-8134.

If you have an existing RFP and would like to make edits, please click here for instructions.

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